RTI Audit

 

 

A FRAMEWORK FOR TRANSPARENCY AUDIT

 

 

1.                  Organization and Function

 

S.

No.

Item

Details of disclosure

Remarks/ Reference Points (Fully met/partially met/ not met- Not applicable will be treated as fully met/partially

met)

1.1

Particulars of its organization, functions and duties

[Section 4(1)(b)(i)]

(i)

Name of the Organization and its website

 Zila Sainik Welfare Office

 www.chandigarhsainikwelfare.org

(ii)

Head of the organization

 Col Anil Kumar Kundra(Retd)

 Zila Sainik Welfare Officer(ZSWO)

(iii)

Vision, Mission and Key objectives

Zila Sainik Welfare Office is situated opposite AROMA HOTEL Sector:21-D,Chandigarh.  The vision of  this office to look after the welfare of Serving/ex-servicemen/widows & dependents. This office is maintain a Sainik Rest House also.  The objective to provide best accommodation to                 ex-servicemen (ESM).

 

(iv)

Function and duties

ZSWO is performing the duties of Head of Office /DDO. The function and duties of other staff is at Annexure-I. The main function of this office is as under:-

·       To issue of ex-servicemen identity card

·       To sponsor names of  ex-servicemen    for employment purpose in Govt./Pvt  Sector.

·       To provide various types of financial assistance to ex-servicemen/widows.

·       To issue various types of certificate to the wards of ex-servicemen/widows.

·       To process family pension cases

 

(v)

Organization Chart

·       Secretary (Home Secretary)

·       Deputy Commissioner(HOD)

·       Zila Sainik Welfare Officer (HOO) - 01

·       Senior Assistant (In Addn Supdt)   - 01

·       Junior Assistant                               -  01

·       Clerks                                                -  02

·       Field Investigator                            -   01

·       Welfare Organiser                          -  01

·       Driver                                                -  01

·       Class- IV                                            -  02

1.2

Power and duties of its officers and employees [Section 4(1) (b)(ii)]

(i)         Powers and duties of officers (administrative, financial and judicial)

 Financial power of Zila Sainik Welfare Officer is upto   

 Rs 8000/- and DC(HOD )is upto Rs 75 lakh

(ii)       Power and duties of             other employees

Enclosed as per Annexure-I

(iii)      Rules/ orders under             which powers and duty             are derived and

 As per feasibility of the employees  

(iv)       Exercised

 Enclosed as per Annexure-I

 

 

(v)       Work allocation

 Enclosed as per Annexure-I


                                                                           -    2     -

 

1.3

Procedure followed in decision making process [Section 4(1)(b)(iii)]

(i)      Process of decision making.  Identify key decision  making points

Copy enclosed as per Annexure-II

(ii)    Final decision making authority

   Secretary

(iii)   Related provisions, acts, rules etc.

 As per policies issued by the    Record offices and Kendriya Sainik Board.

(iv)   Time limit for taking a decisions, if any

  As per Annexure-II

(v)    Channel of supervision and accountability

         - do-

1.4

Norms for discharge of functions [Section 4(1)(b)(iv)]

(i)      Nature of functions/ services offered

Pension cases, Gallantry awards, Scholarships, education grants etc

(ii)       Norms/ standards for functions/ service    

        delivery

   As per Annexure-II

(iii)   Process by which these services can be accessed

off line

(iv)  Time-limit for achieving the targets

Differ from case to case

(v)    Process of redress of grievances

Applications are being forwarded to the concerned department for redressal

1.5

Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]

(i)      Title       and     nature     of     the     record/         manual/instruction.

Manual for ex-servicemen

(ii)     List of Rules, regulations, instructions manuals and records.

Punjab Civil Service Rules & GFR

(iii)     Acts/ Rules manuals etc.

 As per policies issued by the     Records offices and Kendriya Sainik Board.

(iv)     Transfer policy and transfer orders

 Following the orders of Department of Personnel

1.6

Categories of documents held by the authority under its control

[Section 4(1)(b) (vi)]

(i)    Categories of documents

Records of ex-servicemen 

(ii)   Custodian of documents/categories

Dealing Assistant

1.7

Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]

(i)         Name of Boards, Council, Committee etc.

 Zila Sainik Board & Grievances committee for redressal of grievances of ESM

(ii)        Composition

President, Vice President, Member & Secretary

(iii)       Dates from which constituted

05.07.2020

(iv)       Term/ Tenure

Two Years

(v)        Powers and functions

To discuss points for welfare of

Serving/ex-servicemen/widows

(vi)       Whether their meetings are open to the

public?

No

(vii)     Whether the minutes of the meetings are            

            Open to the public?

No

(viii)    Place where the minutes if open to the public are available?

NA

1.8

Directory of officers and employees

[Section 4(1)

(b) (ix)]

(i)         Name and designation

Copy enclosed as per Annexure-III

(ii)        Telephone , fax and email ID

          -do-


                                                                        -   3    -

 

1.9

Monthly Remuneration received by officers & employees including system of compensation [Section         4(1)

(b) (x)]

(i)         List of employees  with     Gross monthly remuneration

Copy enclosed as per Annexure-IV

(ii)        System of compensation as provided in its regulations

 As per Punjab Civil Services   Rules 

1.10

Name, designation and other particulars of public information officers

[Section         4(1)

(b) (xvi)]

(i)  Name and designation  of  the  public  information        officer (PIO), Assistant Public Information (s) & Appellate Authority

Mohan Singh Rana, Sr Asst (CPIO)

Col Anil Kumar Kundra(Retd)

ZSWO (Appellate Authority)

(iii)  Address, telephone numbers and email ID of each       designated official.

0172-2701947

ranamohan24@yahoo.co.in

kundra15ak@gmail.com

1.11

No. Of employees against whom Disciplinary action has been proposed/ taken

(Section 4(2))

No. of employees against whom disciplinary action has been

 

(i)        Pending for Minor penalty or major penalty proceedings

 

 

 

 

   Nil

(ii)           Finalised for Minor penalty or major penalty proceedings

   Nil

1.12

Programmes to advance understanding of RTI

 

 (Section 26)

(i)        Educational programmes

   Nil

(ii)       Efforts to encourage public authority to participate in these programmes

   Nil

(iii)      Training of CPIO/APIO

 Time to time training are

 being organized by Chd. Admn.

(iv)      Update & publish guidelines on RTI by the Public Authorities concerned

      Nil

 

-             4     -

 

2.                                    Budget and Programme

 

S.

No.

Item

Details of disclosure

Remarks/ Reference Points (Fully met/

partially met/not met- Not applicable will be treated as fully met/

partially met)

2.1

Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc. [Section 4(1)(b)(xi)]

(i)        Total Budget for the public authority

 Copy enclosed as per

 Annexure-V

(ii)       Budget for each agency and plan &

programmes

        - do-

(iii)      Proposed expenditures

        -do--

(iv)      Revised budget for each agency, if any

         -do-

(v)       Report on disbursements made and place where the related reports are available

         -do-

2.2

Foreign                and domestic tours during 2020-21

(i)        Budget

         Nil

(ii)         Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.

a)            Places visited

b)            The period of visit

c)            The number of members in the official delegation

d)            Expenditure on the visit

         Nil

 

 

(iii)       Information related to procurements

a)        Notice/tender enquires, and corrigenda if any thereon,

b)        Details of the bids awarded comprising the names of the suppliers of goods/ services being procured,

c)        The works contracts concluded – in any such combination of the above- and

d)        The rate /rates and the total amount at

which such procurement or works contract is to be executed.

         Nil

2.3

Manner of execution of subsidy programme [Section 4(i)(b)(xii)]

(i)            Name of the programme of activity

      NA

(ii)           Objective of the programme

      NA

(iii)          Procedure to avail benefits

      NA

(iv)          Duration of the programme/ scheme

      NA

(v)           Physical and financial targets of the

programme

      NA

(vi)          Nature/      scale     of     subsidy      /amount allotted

      NA

 

-               5       -

 

 

 

(vii)         Eligibility criteria for grant of subsidy

      NA

(viii)        Details of beneficiaries of subsidy

programme (number, profile etc)

      NA

2.4

Discretionary and non-discretionary grants.

 

(i)            Discretionary        and     non-discretionary

grants/     allocations       to     State     Govt./ NGOs/other institutions

      NA

(ii)  Annual  accounts  of  all  legal  entities  who are provided grants by public authorities

      NA

2.5

Particulars             of

recipients              of concessions, permits                                of authorizations granted      by      the public authority [Section 4(1) (b) (xiii)]

(i)            Concessions, permits or authorizations

granted by public authority

      NA

(ii)               For      each      concessions,       permit      or authorization granted

a)     Eligibility criteria

b)     Procedure         for         getting          the concession/ grant and/ or

permits of authorizations

c)     Name and address of the recipients given concessions/

permits or authorisations

d)     Date     of     award   of       concessions

/permits of authorizations

      NA

2.6

CAG &  PAC

paras       

 

CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of Administrator, U.T., Chandigarh.

    Nil

 

-              6       -

 

3.                                    Publicity Band Public interface

 

S.

No.

Item

Details of disclosure

Remarks/ Reference Points (Fully met/

partially met/Not met- Notapplicable will be treated as fully met/

partially met)

3.1

Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of

 

[Section 4(1)(b)(vii)]

 

 

Arrangement        for       consultations         with              or representation by the members of the public

(i)            Relevant Acts, Rules, Forms and other documents        which         are       normally

accessed by citizens

       NA

(ii)               Arrangements for consultation with or representation by

a)      Members of the public in policy formulation/ policy implementation

b)      Day & time allotted for visitors

c)      Contact details of Information & Facilitation Counter (IFC) to provide     publications    frequently

sought by RTI applicants

        NA

Public- private partnerships (PPP)

(i)            Details of Special Purpose Vehicle (SPV), if any

      NA

(ii)           Detailed project reports (DPRs)

      NA

(iii)          Concession agreements.

      NA

(iv)          Operation and maintenance manuals

      NA

(v)           Other documents generated as part of

the implementation of the PPP

      NA

(vi) Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorization from the

government

      NA

(vii)         Information relating to outputs and

outcomes

      NA

(viii)        The process of the selection of the

private sector party (concessionaire etc.)

      NA

(ix)          All payment made under the PPP project

      NA

3.2

Are the details of policies / decisions, which affect public, informed to them [Section 4(1) (c)]

Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive;

(i)    Policy  decisions/  legislations  taken  in the previous one year

   Policies are being made  

   by Army HQ and Record

   Offices.  

(ii)           Outline the Public consultation process

     Nil

(iii) Outline the arrangement for consultation before 

        Formulation of policy.

     Nil

 

                                                                      -     7       -

 

3.3

Dissemination of information widely and in such form and manner which is easily accessible to the public

[Section 4(3)]

Use of the most effective means of communication

(i)            Internet (website)

 All important information

 relating to this office are

 regularly uploaded on

 official website   

 www.chandigarhsainik

 welfare.org 

3.4

Form of accessibility of information manual/

handbook [Section 4(1)(b)]

Information manual/handbook available in

(i)            Electronic format

  whole information of this

  office is available on official

  website  

  www.chandigarhsainik  

  welfare.org  

(ii)           Printed format

   Information Brochure

   Available with this office     

3.5

Whether information manual/ handbook available free of

cost or not [Section 4(1)(b)]

List of materials available

(i)            Free of cost

         Yes

(ii)           At a reasonable cost of the medium

         NA

 

-              8       -

 

4.                  E. Governance

 

S.

No.

Item

Details of disclosure

Remarks/ Reference Points (Fully met/

partially met/not met- Not applicable will be treated as fully met/

partially met)

4.1

Language in which Information Manual/Handbook Available

(i) English

       English

(ii) Vernacular/ Local Language

         NA

4.2

When was the information Manual/Handbook last updated?

Last date of Annual Updation

  In the year 2018

4.3

Information available in electronic form [Section 4(1)(b)(xiv)]

(i)  Details         of      information        available  in

electronic form

  Yes

(ii) Name/ title of the document/record/ other

information

  Whole information of

  the office is available

  on website

(iii) Location where available

  www.chandigarhsainik  

  welfare.org

4.4

Particulars of facilities available to citizen for obtaining information [Section 4(1)(b)(xv)]

(i) Name & location of the facilities

  www.chandigarhsainik

   welfare.org  

(ii) Details of information made available

  All type of informa-

  tion related to this

  office  is available   

(iii) Working hours of the facility

  24 hours

(iv) Contact person & contact details (Phone, fax email)

  0172-2701947

4.5

Such other information as may be prescribed under section 4(i) (b)(xvii)

(i)   Grievance redressal mechanism

 Grievances committee  

 constituted

(ii)  Details of applications received under

RTI and information provided

   20 Nos

(iii) List of completed schemes/ projects/

Programmes

      NA

(iv) List of schemes/ projects/ programme

underway

      NA

(v)  Details of all contracts entered into including name of the contractor, amount of contract and period of

     completion of contract

      NA

(vi) Annual Report

      NA

(vii)Frequently Asked Question (FAQs)

      NA

 

-                9        -

 

 

 

 

(viii)      Any other information such as

a)      Citizen’s Charter

 Enclosed as per

 Annexure-VI

 

 

  c) Six monthly reports loaded on the website or not

    Yes

d) Performance against    the benchmarks set in the Citizen’s Charter

    NA

4.6

Receipt & Disposal of RTI applications & appeals

 

(i) Details of applications received and disposed

 Received 20 and  

  replied

(ii) Details of appeals received and orders issued

        Nil

4.7

Replies to questions asked in the parliament, if any. [Section

4(1)(d)(2)]

  Details of questions asked and replies given

        Nil

 

-               10      -

 

5.                  Information as may be prescribed

 

S.

No.

Item

Details of disclosure

Remarks/

Reference Points

(Fully met/partially

met/ not  met Not 

applicable will be treated as fully met/

partially met)

5.1

Such other information as may be prescribed

 (i)

Name & details of

(a) Current CPIOs & First Appellate Authority (FAAs) Earlier CPIO& First Appellate Authority (FAAs) from 1.1.2015

 

 Mohan Singh Rana(CPIO)

 Col Anil Kumar

 Kundra(AA)

 

 (ii)

Details of third party audit of voluntary disclosure

        Yes

 

  19.08.2020

 

 

 

(a)    Dates of audit carried out

(b)   Report of the audit carried out

 

 

 (iii)

Appointment of Nodal Officers not below the rank of Joint Director/ Additional Director

     Sh. Harbans Singh

 

 

        01.05.2017

        Clerk

 

 

 

 

(a)    Date of appointment

(b)   Name & Designation of the officers

 

 

 (iv)

Consultancy committee of key stake holders for advice on suo-motu disclosure

   

        

         

                  NA

 

 

 

(a)    Dates from which constituted

(b)   Name & Designation of the officers

 

 

 (v)

Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI

          

 

 

                  No

 

 

 

(a)    Dates from which constituted

(b)   Name       &      Designation        of      the Officers

 

 

 

 

6.                        Information Disclosed on own Initiative

 

S.

No.

Item

Details of disclosure

Remarks/ Reference Points (Fully met/partially met/        not met- Not applicable will

be treated as fully met/partially met)

6.1

Item / information disclosed so that public have minimum resort to use of RTI Act to obtain

information

  

 

                         On line as well as off line

        -

 


                                                                       ANNEXURE – 1

 

(The powers and duties of the officers and employees)

 

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh

 

 

Sr. No

Name of the post

Powers and duties (in brief)

1

Zila Sainik Welfare Officer (Z.S.W.O.)

Head of Office.  Drawing & disbursing officer.  To look after the welfare of Serving/Retired defence personnel and their dependents (which involves re-employment, pension cases, Gallantry Awards, Administrative, attestation documentation  & other related problems being faced by the ex defence personnel).  Designated as Appellate Authority under RTI Act 2005.

2

Sr. Asst

To look after all office work as Superintendent and dealing with establishment, confidential/policy files,  court cases and to attend the visitors. In the absence of Z.S.W.O., Sr Asst is authorized to sign routine nature of dak/certificates/ex-serviceman identity cards. He is also assigned the duty to sign the cheques all type of accounts maintained by ZSWO and SRH (Sainik Rest House) jointly with ZSWO . Also performing the duties of CPIO.

3

Jr. Asst

Deals with pension cases, process the papers of  Gallantry Awards/Discarded vehicles. To arrange exam of RIMC, Dehradun twice a year. 

4

Clerk

Deals with budgetary allotments of plan & Non plan, salaries of staff office, contingencies, and other official accounts.

5

Clerk

To maintain all trust funds such as AFFD Fund, Special Fund for reconstruction and rehabilitation of  ex-servicemen, Chandigarh Defence & Security Relief Fund.  To monitor the investment in FDRs and maintain the records. Designated as Nodal Officer under RTI Act 2005.

 

       

 

                                                                                                           ANNEXURE – 1(Contd)

2

 

6.

Field Investigator

To issue ex-servicemen/widows Identity Cards.  Field duties such as any kind of verification as asked by the units/Records Office and visit his allotted area to meet old age ESM/widows to know about their well beings and if they facing any problem to put his full effort to sort out the same.

 

7

Welfare Organiser

Managing the employment cell for re-employment assistance to ESM.  On receipt of requisition the ex-servicemen’s name sponsored for job in Govt/Public Sector/Pvt Sector/Bank.  To maintain records of registration and placement of ESM.  Field duties such as any verifications as asked by the units/Records Office. Receipt and dispatch duties.

 

 

 

8

 

Driver

 

  • To drive official vehicle and its maintenance.
  • Maintenance the Car Diary and Repair Register.

 

9

Peon (outsourcing basis)

To distribute the local dak and to attend the duties given him from time to time.

 

 

10

 

Safaiwala

 

To keep neat and clean office promises.

 

 

 

                                                                             ANNEXURE – II

 

 

(The procedure followed in the decision making process, including channels of supervision and accountability)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh

 

 

Sr. No

Nature/Type of work

Level at which the case is initiated (Name of the post)

Name of the post which deal with the case before the decision making authority

Level at which decision is made. (Name of the post)

Time limit for taking decision, if any

1

 

Gallantry Awards

Z.S.W.O,  U.T Chd

DC Office

Home Secretary Chd

 

On completion of docus within 2 days

2

Issue of certificate of various types of ESM/widows

Clerk

-

Z.S.W.O

 

 

 

Same day

3

Field verification

Welfare Organiser/

Field Investigator

Sr. Asst

Z.S.W.O

 

 

Within 3 days

4

Pension cases to be submitted to concerned Records Office

Clerk

Sr. Asst

Z.S.W.O

 

 

 

 

On completion of docus within 2 days

5

Issue of Identity Cards

Field Investigator

Sr. Asst

Z.S.W.O

 

 

*Same day

6.

Processing of applications of ESM to KSB of various types of schemes

Welfare Organiser/

Field Investigator

-

Z.S.W.O.

*Same day

·         On acceptance of application on-line by Kendrya Sainik Board(KSB)        

 

    

                                                              ANNEXURE – III

 

(Directory of the officers and employees)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh

 

 

Sr. No

Name of the officer/employee

Designation

Telephone

Number (O)

1

Col Anil Kumar Kundra

 Z.S.W.O

0172 – 2701947

2

Sh.  Mohan Singh Rana

Sr.  Asst.

-do-

3

Sh. V.K.  Dhiman

Field Investigator

-do-

4

Sh. R.P. Singh

Jr. Asst.

-do-

5

Sh  Harbans Singh

Clerk

-do-

6

Sh. Vishwajeet Sahrawat

Clerk

-do-

7

Sh. Parmil Kumar  

Welfare Organiser  

-do-

8.

Sh. Sun Bahadur (Contractual)

Driver

 

9.

Sh. Raju Thapa (Outsourcing ) 

Peon

-do-

10.

Sh Mukesh Kumar(Outsourcing)

Safaiwala

-do-

 

 

                                                                              ANNEXURE – IV

 

 

(Monthly remuneration received by the officers and employees)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh

 

 

Sr. No

Name of the officer/employee

Monthly emoluments

(Rupees)

1.

Col Anil Kumar Kundra, ZSWO

                  Rs 150892/-

 

2

Sh.  M.S. Rana , Sr Asst

Rs  68757-

3

Sh VK Dhiman, Field Investigator 

Rs  67159/-

4

Sh. RP Singh, Jr Asst 

Rs 54019/-

5

Sh. Harbans Singh, Clerk

Rs. 53427/-

6.

Sh. Vishwajeet Sahrawat, Clerk 

Rs 49832/-

7.

Sh. Parmil Kumar, Welfare Organiser

Rs 19650/-

8.

Sh. Sun Bahadur, Driver (On contractual)

Rs 26083/-

9

Sh. Mukesh Kumar, Safaiwala(Outsourcing) 

At DC Rates

10.

Sh Raju Thapa, Peon  (outsourcing) 

At DC Rates

 

 

Note : Monthly emoluments as per the last month’s salary bill.

 


                                                                                                             ANNEXURE - V

(Budget allocated to each of its agency, indicating the particulars of all

Plans, proposed expenditures and reports on disbursements made)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh

 

 

Sr. No

Head/Item of the budget

Proposed expenditure

during the year

(2021-22)

Amount in thousands)

Disbursement  (2020-21)

1

Salary

7600

 

2

Medical

  50

 

3

Office Expenses

        1500

 

4

Rent, Rate & Taxes

 50

 

5.

Domestic Travel Expenses

25

 

6.

Wages

600

 

5

Plan Schemes

2400

 

 

Total

12225

 

 

  

Aperture-VI

 

CITIZEN’S CHARTER

 

 

S.

No.

Name of Service being provided

Given Time Limit for delivery of each service (Working days)

Designation of  the designated  officer

Designation of the Appellate Authority

Designation of the  second Appellate Authority

Remarks, if any

(1)

(2)

(3)

(4)

(5)

(7)

(8)

1.

Gallantry Awards

(Financial benefits subject to submission of all documents)

 

03 days

Z.S.W.O,  U.T Chandigarh

DC Office

Home Secretary

Chandigarh

 

-

2.

Issue of certificate of various types of ESM/

widows & their dependents

 

01 day

Welfare Organizer

Z.S.W.O

 

 

 

DC Office

-

3.

Field verification

03 days

Welfare Organizer/

Field Investigator

Sr. Asst

Z.S.W.O

 

 

-

4.

Pension cases to be submitted to concerned Records Office

 

02 days

Clerk

Sr. Asst

Z.S.W.O

 

 

 

-

5.

Issue of Identity Cards

 

02 hours

Field Investigator

 

Sr. Asst

Z.S.W.O

 

-