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RIGHT TO INFORMATION UNDER RTI ACT 2005
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Central Public Information Officer
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:
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Sh. Mohan Singh Rana
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Designation
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Senior Assistant
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Room No.
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Room No 19
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Contact No.
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0172 – 2701947
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Appellate authority
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:
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Col Harjeet Singh Ghuman (Retd)
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Designation
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Zila Sainik Welfare Officer, U.T, Chandigarh
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Contact No.
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0172 – 2721947
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Email ID
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zswochd@gmail.com
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Procedure for Seeking Information:-
Required information may be asked through a simple application along with IPO/DD for a sum of Rs 10/- in favours of Zila Sainik Welfare Officer, UT, Chandigarh.
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ANNEXURE – 1
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(i) OF THE RIGHT TO INFORMATION ACT, 2005
(The particulars of the organization, functions and duties)
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Sr. No
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Name of the Organization/ Department/Board/
Corporation/Institution/website
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Function and duties (in brief)
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1
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Zila Sainik Welfare Office
Union Territory, Chandigarh
www.chandigarhsainikwelfare.
Org
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· Head of Office
· Drawing and disbursing officer.
· To look after the welfare of
ESM.
· To take up cases related to ESM
with DGR/KSB/Chd
Admn/PCDA.
· To look after the employment
of ESM.
· To manage Plan Scheme.
· To liaise with higher military
authorities.
· To manage the trust fund.
· To manage the Sainik Rest
House, UT Chandigarh
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2.
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Organisation Chart
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· DC-cum-President(HOD)-
ZSWO(HOO)-Sr Asst-
Jr Asst-Clerk/ Dealing Asst
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ANNEXURE – 2
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(ii) OF THE RIGHT TO INFORMATION ACT, 2005
(The powers and duties of the officers and employees)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Name of the post
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Powers and duties (in brief)
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1
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Zila Sainik Welfare Officer (Z.S.W.O.)
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Head of Office. Drawing & disbursing officer. To look after the welfare of Serving/Retired defence personnel and their dependents (which involves re-employment, pension cases, Gallantry Awards, Administrative, attestation documentation & other related problems being faced by the ex defence personnel). Designated as Appellate Authority under RTI Act 2005.
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2
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Sr. Asst
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To look after all office work as Superintendent and dealing with establishment, confidential/policy files, court cases and to attend the visitors. In the absence of Z.S.W.O., Sr Asst is authorized to sign routine nature of dak/certificates/ex-serviceman identity cards. He is also assigned the duty to sign the cheques all type of accounts maintained by ZSWO and SRH (Sainik Rest House) jointly with ZSWO . Also performing the duties of CPIO.
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3
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Jr. Asst
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Deals with pension cases, process the papers of Gallantry Awards/Discarded vehicles. To arrange exam of RIMC, Dehradun twice a year.
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4
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Clerk
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Deals with budgetary allotments of plan & Non plan, salaries of staff office, contingencies, and other official accounts.
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5
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Clerk
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To maintain all trust funds such as AFFD Fund, Special Fund for reconstruction and rehabilitation of ex-servicemen, Chandigarh Defence & Security Relief Fund. To monitor the investment in FDRs and maintain the records. Designated as Nodal Officer under RTI Act 2005.
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ANNEXURE – 2
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6.
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Field Investigator
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To issue ex-servicemen/widows Identity Cards. Field duties such as any kind of verification as asked by the units/Records Office and visit the allotted area to meet old age ESM/widows to know about their well beings and if they are facing any problem to put his full effort to sort out the same.
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7
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Welfare Organiser
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Managing the employment cell for re-employment assistance to ESM. On receipt of requisition the ex-servicemen’s name sponsored for job in Govt/Public Sector/Pvt Sector/Bank. To maintain records of registration and placement of ESM. Field duties such as any verifications as asked by the units/Records Office. Receipt and dispatch duties. To assist the old ESMs and widows to fill up various pension related documents and familiarise with various welfare schemes.
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8
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Driver
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- To drive official vehicle and its maintenance.
- Maintenance the Car Diary and Repair Register.
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9
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Peon (outsourcing basis)
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To distribute the local dak and to attend the duties given to him from time to time.
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10
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Safaiwala (outsourcing basis)
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To keep office premises neat and clean.
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ANNEXURE – 3
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(iii) OF THE RIGHT TO INFORMATION ACT, 2005
(The procedure followed in the decision making process, including channels of supervision and accountability)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Nature/Type of work
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Level at which the case is initiated (Name of the post)
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Name of the post which deal with the case before the decision making authority
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Level at which decision is made. (Name of the post)
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Time limit for taking decision, if any
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1
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Gallantry Awards
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ZSWO
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DC
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Home Secy
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02 Months
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2
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Issue of certificate of various types of ESM/widows
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Welfare Organizer
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Sr Asst
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ZSWO
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02 Hours
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3
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Field verification
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Welfare Organize/ Fiel Investigator
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Sr Asst
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ZSWO
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03 Days
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4
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Pension cases to be submitted to concerned Records Office
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Clerk
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Sr Asst
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ZSWO
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01 Day
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5
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Issue of Identity Cards
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Field Investigator
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Sr Asst
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ZSWO
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0 2 Hours
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6.
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Processing of applications of ESM to KSB of various types of schemes
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Welfare Organiser/
Field Investigator
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Sr Asst
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ZSWO
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01 Week |
· On acceptance of application on-line by Kendrya Sainik Board(KSB)
ANNEXURE – 4
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(iv) OF THE RIGHT TO INFORMATION ACT, 2005
(The norms set for the discharge of its function)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Item of work
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Norms set by the department (number of days taken for decision making)
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1
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To look after welfare of serving/retired defence personnel and their dependents (with involves, employment, pension cases, Gallantry awards ,PM Scholarships, Education grant, marriage grant, penury grant, incentive to wards of ESM of NDA & other related problems being faced by the ex-defence personnel.
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Applications are being processed on line as well as off line. Time limit is differ from case to case.
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ANNEXURE – 5
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(v) OF THE RIGHT TO INFORMATION ACT, 2005
(The rules, regulations, instructions, manuals and records, held by it or under control or used by employees for discharging function)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Name of the Act
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Name of the Rules
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Name of the Manuals
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Instructions (Write circular No/date)
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Any other Records/
Document
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1
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-
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Central Civil Services Rules
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· Guide to service personnel
ex-servicemen widows &
dependents.
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-
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-
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2
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-
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General Financial Rules
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· Manual for ex-servicemen.
· ECHS information brochure.
· Guide to service personnel, ESM, widows & dependents etc benefits and concessions provided by Central Govt. and State Govt.
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-
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-
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ANNEXURE – 6
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(vi) OF THE RIGHT TO INFORMATION ACT, 2005
(Statement of the categories of documents that are held or under control)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Category of documents and custodian of documents
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1
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Records of ex-servicemen/widows of U.T, Chandigarh. The records is being maintained by the dealing assistant.
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ANNEXURE – 7
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(vii) OF THE RIGHT TO INFORMATION ACT, 2005
(The particulars of any arrangement that exists for consultation with,
or representation by the members of the public in relation to the
formulation of policy or implementation thereof)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Details/Type of arrangements made
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(i)
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DGR/KSB is main agency who is issuing the guidelines and policy letters and instructions to all Zila Sainik Boards for the welfare of ex-servicemen and their dependents. The query, if any, is also being projected to above agency for clarification.
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(ii)
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Ex-servicemen are nominated as members of Zila Sainik Board, wherein they can present any suggestions that may require any change/formulation of policy.
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(iii)
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Public-Private partnerships (PPP) - Nil
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ANNEXURE – 8
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(viii) OF THE RIGHT TO INFORMATION ACT, 2005
(Statement of the boards, councils, committees and other bodies)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Name of the Board(s)
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Name of Council(s)
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Name of Committee(s)
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Name of Other bodies(s) constituted by the deptt
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Whether meetings of these bodies are open to the public (Yes/No)
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Whether the minutes of such meetings are accessible for public (Yes/No)
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1
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Z.S.W.O
U.T Chd
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-
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Zila Sainik Board (Tenure for two years)
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Managing committee of Special Fund for Reconstruction & Rehabilitation of ESM/widows & dependents.
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No
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No
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2
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-do-
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Grievances Committee
(Members are officials of Chandigarh Administration)
No tenure is fixed
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Grievances Committee for Redressal of Grievances of the Serving Soldiers/Ex-servicemen and their Dependents
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No
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No
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ANNEXURE – 9
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(ix) OF THE RIGHT TO INFORMATION ACT, 2005
(Directory of the officers and employees)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Name of the officer/employee
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Designation
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Contact No
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1
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Col Harjeet Singh Ghuman (Retd)
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Z.S.W.O
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0172 – 2721947 |
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2
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Sh. Mohan Singh Rana
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Sr. Asst.
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9988813437
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3
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Sh Pawan Kumar (Contratual)
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Field Investigator
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9646093743
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4
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Sh. R.P. Singh
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Jr. Asst.
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9855194422
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5
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Sh Harbans Singh
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Clerk
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8725900054
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6
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Sh. Vishwajeet Sahrawat
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Clerk
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8295501367
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7
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Sh Chhaju Ram (Contratual)
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Welfare Organiser
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9779302444
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8
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Sh. Pawandeep Singh
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Driver
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7018238075
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9
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Sh. Raju Thapa (Outsource)
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Peon
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8360059385
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10
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Sh Mukesh Kumar(Outsource)
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Safaiwala
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8894361977
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ANNEXURE – 10
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(x) OF THE RIGHT TO INFORMATION ACT, 2005
(Monthly remuneration received by the officers and employees)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Name of the officer/employee
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Monthly emoluments
(Rupees)
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1.
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Col Harjeet Singh Ghuman (Retd)
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Rs 74850/-
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2
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Sh. Mohan Singh Rana , Sr Asst
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Rs 68000/-
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3
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Sh Pawan Kumar Field Investigator (Contratual)
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Rs 28200/-
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4
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Sh. RP Singh, Jr Asst
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Rs 54200/-
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5
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Sh. Harbans Singh, Clerk
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Rs. 53000/-
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6.
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Sh. Vishwajeet Sahrawat, Clerk
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Rs 48500/-
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7.
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Sh Chhaju Ram, Welfare Organiser (Contratual)
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Rs 30712
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8.
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Sh. Pawandeep Singh, Driver
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Rs 21700/-
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8
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Sh Ram Pal Kumar, Safaiwala (Outsourcing)
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At DC Rates
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9.
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Sh Raju Thapa, Peon (outsourcing)
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At DC Rates
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Note : Monthly emoluments as per the last month’s salary bill.
ANNEXURE – 11
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED
IN RULE 4 (1)(b)(xvi) OF THE RIGHT TO INFORMATION ACT, 2005
(Names, designations and other particulars of the Central
Public Information Officer & Appellate Authority)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr.
No
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Name of the State Publication Information Officer
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Designation
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Telephone No (Office/ Residence)
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Residential
Address
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Assistant State Publication Information Officer
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Telephone Number (Office/ Residence)
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Residential
Address
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1
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CPIO
SH.MOHAN SINGH RANA
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SENIOR ASSISTANT
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2701947
988813437
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# 185-A Omaxe Cassia New Chandigarh
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-
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-
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-
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2.
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APPELLATE AUTHORITY
Col Harjeet Singh Ghuman (Retd)
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Z.S.W.O.
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2721947
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# 694
Sector :7-A
Chandigarh
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-
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-
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-
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ANNEXURE-12
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (2) OF THE RIGHT TO INFORMATION ACT, 2005
(No of employees against whom disciplinary action has been
proposed/taken(Section 4(2))
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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S.No.
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Question
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Answer
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No. of employees against whom disciplinary action has been :-
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(i)
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Pending for Minor penalty or major penalty proceedings
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Nil
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(ii)
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Finalized for Minor penalty or major penalty proceedings
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Nil
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ANNEXURE-13
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
SECTION 26 OF THE RIGHT TO INFORMATION ACT, 2005
Programmmes to advance understanding of RTI
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office, UT, Chandigarh
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S.No.
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Details of disclosure
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Reply
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(i)
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Educational Programmes
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-
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(ii)
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Efforts to encourage public authority to participate in these programmes
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-
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(iii)
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Training of CPIO/APIO
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Time to time
training session
are being organized
by Chandigarh
Administration for
imparting training
on RTI
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(iv)
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Update & publish guidelines on RTI by the Public Authorities concerned
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-
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ANNEXURE-14
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN
RULE 4 (1)(b)(xi) OF THE RIGHT TO INFORMATION ACT, 2005
(Budget allocated to each of its agency, indicating the particulars of all
Plans, proposed expenditures and reports on disbursements made)
Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office
U.T, Chandigarh
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Sr. No
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Head/Item of the budget
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Final Expenditure
during the year
(2023-24)
Amount in thousands)
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Disbursement (2023-24)
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1
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Salaries
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4623
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The Payments are Made through ECS
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2
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Wages
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659
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3
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Rewards
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41
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4
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Medical Treatment
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0
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5
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Allowances
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2549
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6
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Leave Travel Concession
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0
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7
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Training Expenses
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0
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8
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Domestic Travel Expenses
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0
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9
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Office Expenses
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810
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10
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Rent, Rate & Taxes
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46
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11
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Digital Equipment
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123
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12
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P.O.L.
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55
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13
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Repair and Maintenance
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35
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14
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Scholarship/Stipends
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0
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15
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Other Revenue Expenditure(WWV-II)
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540
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16
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Stipend for RIMC Cadets
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0
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17
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Incetive grant of one lac to the cadets on commissioning in defence services
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0
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