RTI (Office Information)

 

 

RIGHT TO INFORMATION UNDER RTI ACT 2005

 

Central Public Information Officer

 

:

 

Sh. Mohan Singh Rana

Designation

:

Senior Assistant

Room No.

:

Room No 19

Contact No.

 


0172 – 2701947
 

Appellate authority

:

Col Anil Kumar Kundra 

Designation

:

Zila Sainik Welfare Officer, U.T, Chandigarh

Contact No.

:

0172 – 2721947 (O)
 

 Email ID

:

 zswochd@gmail.com

Procedure for Seeking Information:-

Required information may be asked through a simple application along with IPO/DD for a sum of Rs 10/- in favours of Zila Sainik Welfare Officer, UT, Chandigarh.

 

ANNEXURE – 1

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(i) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(The particulars of the organization, functions and duties)

 

Sr. No

Name of the Organization/ Department/Board/

Corporation/Institution/website

Function and duties (in brief)

 

1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Zila Sainik Welfare Office

Union Territory, Chandigarh

 

www.chandigarhsainikwelfare.

Org     

 

 

 

 

 

 

 

 

 

·               Head of Office

 

·               Drawing and disbursing officer.

 

 

·               To look after the welfare of

            ESM.

 

 

·              To take up cases related to ESM

           with DGR/KSB/Chd

           Admn/PCDA.

 

 

·              To look after the employment

           of ESM.

 

 

·               To manage Plan Scheme.

 

 

·                To liaise with higher military

            authorities.

 

 

·                 To manage the trust fund.

 

 

·                 To manage the Sainik  Rest

             House, UT Chandigarh 

2.

Organisation Chart

·                  DC-cum-President(HOD)- 

              ZSWO(HOO)-Sr Asst-

 

            Jr Asst-Clerk/  Dealing Asst  

 

 

 

ANNEXURE – 2

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(ii) OF THE RIGHT TO INFORMATION ACT, 2005

 

(The powers and duties of the officers and employees)

 

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr. No

Name of the post

Powers and duties (in brief)

1

Zila Sainik Welfare Officer (Z.S.W.O.)

Head of Office.  Drawing & disbursing officer.  To look after the welfare of Serving/Retired defence personnel and their dependents (which involves re-employment, pension cases, Gallantry Awards, Administrative, attestation documentation  & other related problems being faced by the ex defence personnel).  Designated as Appellate Authority under RTI Act 2005.

2

Sr. Asst

To look after all office work as Superintendent and dealing with establishment, confidential/policy files,  court cases and to attend the visitors. In the absence of Z.S.W.O., Sr Asst is authorized to sign routine nature of dak/certificates/ex-serviceman identity cards. He is also assigned the duty to sign the cheques all type of accounts maintained by ZSWO and SRH (Sainik Rest House) jointly with ZSWO . Also performing the duties of CPIO.

3

Jr. Asst

Deals with pension cases, process the papers of  Gallantry Awards/Discarded vehicles. To arrange exam of RIMC, Dehradun twice a year. 

4

Clerk

Deals with budgetary allotments of plan & Non plan, salaries of staff office, contingencies, and other official accounts.

5

Clerk

To maintain all trust funds such as AFFD Fund, Special Fund for reconstruction and rehabilitation of  ex-servicemen, Chandigarh Defence & Security Relief Fund.  To monitor the investment in FDRs and maintain the records. Designated as Nodal Officer under RTI Act 2005.

 

       

 


                                                                   ANNEXURE – 2

 

 

6.

Field Investigator

To issue ex-servicemen/widows Identity Cards.  Field duties such as any kind of verification as asked by the units/Records Office and visit his allotted area to meet old age ESM/widows to know about their well beings and if they facing any problem to put his full effort to sort out the same.

 

7

Welfare Organiser

Managing the employment cell for re-employment assistance to ESM.  On receipt of requisition the ex-servicemen’s name sponsored for job in Govt/Public Sector/Pvt Sector/Bank.  To maintain records of registration and placement of ESM.  Field duties such as any verifications as asked by the units/Records Office. Receipt and dispatch duties.

 

 

 

8

 

Driver

 

  • To drive official vehicle and its maintenance.
  • Maintenance the Car Diary and Repair Register.

 

9

Peon (outsourcing basis)

To distribute the local dak and to attend the duties given him from time to time.

 

 

10

 

Safaiwala (outsourcing basis)

 

To keep neat and clean office promises.

 

 

 

ANNEXURE – 3

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(iii) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(The procedure followed in the decision making process, including channels of supervision and accountability)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr. No

Nature/Type of work

Level at which the case is initiated (Name of the post)

Name of the post which deal with the case before the decision making authority

Level at which decision is made. (Name of the post)

Time limit for taking decision, if any

1

 

Gallantry Awards

Z.S.W.O,  U.T Chd

DC Office

Home Secretary Chd

 

On completion of docus within 2 days

2

Issue of certificate of various types of ESM/widows

Clerk

-

Z.S.W.O

 

 

 

Same day

3

Field verification

Welfare Organiser/

Field Investigator

Sr. Asst

Z.S.W.O

 

 

Within 3 days

4

Pension cases to be submitted to concerned Records Office

Clerk

Sr. Asst

Z.S.W.O

 

 

 

 

On completion of docus within 2 days

5

Issue of Identity Cards

Field Investigator

Sr. Asst

Z.S.W.O

 

 

*Same day

6.

Processing of applications of ESM to KSB of various types of schemes

Welfare Organiser/

Field Investigator

-

Z.S.W.O.

*Same day

·         On acceptance of application on-line by Kendrya Sainik Board(KSB)        

 

    

ANNEXURE – 4

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(iv) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(The norms set for the discharge of its function)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

 

Sr. No

Item of work

Norms set by the department (number of days taken for decision making)

 

 

1

 

 

 

 

 

 

 

To look after welfare of serving/retired defence personnel and their dependents (with involves, employment, pension cases, Gallantry awards ,PM Scholarships, Education grant, marriage grant, penury grant, incentive to wards of ESM of NDA  & other related problems being faced by the ex-defence personnel.

 

 

Applications are being processed on line as well as off line.  Time limit is differ from case to case.

 

 

ANNEXURE – 5

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(v) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(The rules, regulations, instructions, manuals and records, held by it or under control or used by employees for discharging function)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr. No

Name of the Act

Name of the Rules

Name of the Manuals

Instructions (Write circular No/date)

Any other Records/

Document

 

1

 

 

 

 

 

 

 

-

 

 

 

 

 

 

 

The Punjab Civil Services Rules  

 

 

·                     Guide to service personnel

                ex-servicemen widows &

                dependents.

 

-

 

-

 

2

 

-

 

 

General Financial Rules

 

·                  Manual for   ex-servicemen.

 

·                   ECHS information brochure.

 

·    Guide to service personnel,  ESM, widows & dependents etc benefits and concessions provided by Central Govt.  and State Govt.

-

-

  

 

ANNEXURE – 6

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(vi) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(Statement of the categories of documents that are held or under control)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

Sr. No

Category of documents and custodian of documents

 

1

 

 

 

 

 

 

 

Records of ex-servicemen/widows of U.T, Chandigarh. The records is being maintained by the dealing assistant.

  

 

 

ANNEXURE – 7

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(vii) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(The particulars of any arrangement that exists for consultation with, 

or representation by the members of the public in relation to the

formulation of policy or implementation thereof)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr. No

Details/Type of arrangements made

 

 

(i)

 

DGR/KSB is main agency who is issuing the guidelines and policy letters and instructions to all Zila Sainik Boards for the welfare of ex-servicemen and their dependents.  The query, if any, is also being projected to above agency for clarification.

 

(ii)

Ex-servicemen are nominated as members of Zila Sainik Board, wherein they can present any suggestions that may require any change/formulation of policy. 

(iii)

Public-Private partnerships (PPP)        -      Nil

 

 

 

ANNEXURE – 8

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(viii) OF THE RIGHT TO INFORMATION ACT, 2005

 

(Statement of the boards, councils, committees and other bodies)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

Sr. No

Name of the Board(s)

Name of Council(s)

Name of Committee(s)

Name of Other bodies(s) constituted by the deptt

Whether meetings of these bodies are open to the public (Yes/No)

Whether the minutes of such meetings are accessible for public (Yes/No)

 

1

 

 

 

 

 

 

 

 

 

Z.S.W.O

U.T Chd

-

Zila Sainik Board (Tenure for two years)

Managing committee of Special Fund for Reconstruction & Rehabilitation  of ESM/widows & dependents.

No

No

2

-do-

-

Grievances Committee

(Members are officials of Chandigarh Administration)

No tenure is fixed

Grievances Committee for Redressal of Grievances of the Serving Soldiers/Ex-servicemen and their Dependents

 

No

No

 

ANNEXURE – 9

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(ix) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(Directory of the officers and employees)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr. No

Name of the officer/employee

Designation

Telephone

Number (O)

1

Col Anil Kumar Kundra (Retd)

 Z.S.W.O

0172 – 2701947

2

Sh.  Mohan Singh Rana

Sr.  Asst.

-do-

3

Sh. V.K.  Dhiman

Field Investigator

-do-

4

Sh. R.P. Singh

Jr. Asst.

-do-

5

Sh  Harbans Singh

Clerk

-do-

6

Sh. Vishwajeet Sahrawat

Clerk

-do-

7

Sh. Parmil Kumar  

Welfare Organiser  

-do-

8

Sh. Sun Bahadur Thapa

(Contractual)

Driver

-do-

9

Sh. Raju Thapa (Outsource) 

Peon

-do-

10

Sh Mukesh Kumar(Outsource)

Safaiwala

-do-

 

 

ANNEXURE – 10

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(x) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(Monthly remuneration received by the officers and employees)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr. No

Name of the officer/employee

Monthly emoluments

(Rupees)

1.

Col Anil Kumar Kundra, ZSWO

                  Rs 157830/-

 

2

Sh.  M.S. Rana , Sr Asst

Rs  68757/-

3

Sh VK Dhiman, Field Investigator 

Rs  67159/-

4

Sh. RP Singh, Jr Asst 

Rs 54019/-

5

Sh. Harbans Singh, Clerk

Rs. 53427/-

6.

Sh. Vishwajeet Sahrawat, Clerk 

Rs 49832/-

7.

Sh. Parmil Kumar, Welfare Organiser

Rs 19650/-

8.

Sh. Sun Bahadur Thapa, Driver (contractual)

 

Rs 26083/-

8

Sh Mukesh Kumar, Safaiwala (Outsourcing)

 

At DC Rates

9.

Sh Raju Thapa, Peon  (outsourcing) 

At DC Rates

 

 

Note : Monthly emoluments as per the last month’s salary bill.

 

 

                                                ANNEXURE – 11

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED

IN RULE 4 (1)(b)(xvi) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(Names, designations and other particulars of the Central

Public Information Officer & Appellate Authority)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr.

No

Name of the State Publication Information Officer

Designation

Telephone No (Office/ Residence)

Residential

Address

Assistant State Publication Information Officer

Telephone Number (Office/ Residence)

Residential

Address

 

 

1

 

 

 

 

 

CPIO

 

SH.MOHAN SINGH RANA

 

 

SENIOR ASSISTANT

 

 

2701947

988813437

 

 

# 2294-A Sec. 23-C,Chd.

     -

  -

    -

2.

APPELLATE AUTHORITY

 

COL ANIL KUMAR KUNDAR(RETD)

 

 

 

Z.S.W.O.

 

 

 

 

2701947

7901912553

 

 

 

#   271 Sector :4

MDC, Panchkula

 

 

 

 

      -

 

 

 

 

      -

 

 

 

 

  -

 


                                                      ANNEXURE-12

 

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (2) OF THE RIGHT TO INFORMATION ACT, 2005

 

(No of employees against whom disciplinary action has been

proposed/taken(Section 4(2))

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

S.No.

Question

Answer

No. of employees against whom disciplinary action has been :-

(i)

Pending  for Minor penalty or major penalty proceedings

       Nil

(ii)

Finalized for Minor penalty or major penalty proceedings

       Nil


 

                                          ANNEXURE-13

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

SECTION 26  OF THE RIGHT TO INFORMATION ACT, 2005

 

Programmmes to advance understanding of RTI

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik  Welfare  Office, UT, Chandigarh        

 

 

 

S.No.

 

Details of disclosure

 

Reply

 

 

(i)

 

Educational Programmes

  

          -

 

 

(ii)

 

Efforts to encourage public authority to participate in these programmes

 

           -

 

 

(iii)

 

Training of CPIO/APIO

 

Time to time

training session

are being organized

by Chandigarh

Administration for 

imparting training

on RTI

 

 

(iv)

 

Update & publish guidelines on RTI by the Public Authorities concerned

  

           -

 

 

 

ANNEXURE-14

PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN

RULE 4 (1)(b)(xi) OF THE RIGHT TO INFORMATION ACT, 2005

 

 

(Budget allocated to each of its agency, indicating the particulars of all

Plans, proposed expenditures and reports on disbursements made)

 

Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office

                                                                                                      U.T, Chandigarh          

 

 

Sr. No

Head/Item of the budget

Proposed expenditure

during the year

(2021-22)

Amount in thousands

Disbursement  (2021-22)

1

Salary

 7600

 

 

The payments being made through ECS

 

 

 

 

 

 

 

2

Medical

  50

3

Office Expenses

           1500

4

Rent, Rate & Taxes

  50

5.

Domestic Travel Expenses

 25

6.

Wages

600

5

Plan Schemes

 2400

 

Total

12225