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ANNEXURE – 1
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(i) OF THE RIGHT TO INFORMATION ACT, 2005 (The particulars of the organization, functions and duties)
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Sr. No
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Name of the Organization/ Department/Board/ Corporation/Institution
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Function and duties (in brief)
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1.
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Zila Sainik Welfare Office Union Territory, Chandigarh
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• Head of Office
• Drawing and disbursing officer.
• To look after the welfare of ESM.
• To take up cases related to ESM with DGR/KSB/Chd Admn/ PCDA.
• To look after the employment of ESM.
• To manage Plan Scheme.
• To liaise with higher military authorities.
• To manage the trust fund.
• To manage the Sainik Rest House, UT Chandigarh
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ANNEXURE – 2
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(ii) OF THE RIGHT TO INFORMATION ACT, 2005 (The powers and duties of the officers and employees) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Name of the post
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Powers and duties (in brief)
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1
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Zila Sainik Welfare Officer
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Head of Office. Drawing & disbursing officer. To look after the welfare of Serving/Retired defence personnel and their dependents (which involves re-employment, pension cases, Gallantry Awards & other related problems being faced by the ex defence personnel).
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2
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Sr. Asst
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To look after over all office work, Establishment, deals with confidential/policy files and court cases Process the indent and attend the visitors.
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3
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Jr. Asst
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Deals with pension cases, process the papers of Gallantry Awards/Discarded vehicles. To arrange exam of RIMC, Dehradun twice a year. Receipt and despatch duties.
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4
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Clerk
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Deals with budgetary allotments of plan & Non plan, salaries of staff office, contingencies, and other official accounts.
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5
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Clerk
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To maintain all trust funds such as AFFD Fund, Special Fund for reconstruction and rehabilitation of ex-servicemen, Chandigarh Defence & Security Relief Fund. To monitor the investment in FDRs and maintain the records.
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6
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Field Investigator
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To issue ex-servicemen/widows Identity Cards. Field duties such as any kind of verification as asked by the units/Records Office and visit his allotted area to meet old age ESM/widows to know about their well beings and if they facing any problem to put his put effort to sort out the same.
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7
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Welfare Organiser
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Managing the employment cell for re-employment assistance to ESM. On receipt of requisition the ex-servicemen’s name sponsored for job in Govt/Public Sector/Pvt Sector/Bank. To maintain records of registration and placement of ESM. Field duties such as any verifications as asked by the units/Records Office.
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8
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Driver
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9
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Peon
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To distribute the local dak and to attend the duties given him from time to time.
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10
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Safaiwala
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To keep neat and clean office promises.
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ANNEXURE – 3
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(iii) OF THE RIGHT TO INFORMATION ACT, 2005 (The procedure followed in the decision making process, including channels of supervision and accountability) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Nature/Type of work
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Level at which the case is initiated (Name of the post)
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Name of the post which deal with the case before the decision making authority
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Level at which decision is made. (Name of the post)
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1
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Gallantry Awards
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Z.S.W.O, U.T Chd
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DC Office
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Home Secretary Chd
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2
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Issue of certificate of various types of ESM/widows
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Clerk
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Sr. Asst
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Z.S.W.O
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3
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Field verification
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Welfare Organiser Field Investigator
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Sr. Asst
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Z.S.W.O
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4
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Pension cases to be submitted to concerned Records Office
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Clerk
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Sr. Asst
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Z.S.W.O
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5
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Issue of Identity Cards
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Field Investigator
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Sr. Asst
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Z.S.W.O
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ANNEXURE – 4
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(iv) OF THE RIGHT TO INFORMATION ACT, 2005 (The norms set for the discharge of its function) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Item of work
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Norms set by the department (number of days taken for decision making)
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1
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To look after welfare of serving/retired defence personnel and their dependents (with involves, employment, pension cases, Gallantry awards & other related problems being faced by the ex-defence persons.
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Work is assigned to the staff as such that noting is kept pending and all the work is being done in a day.
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ANNEXURE – 5
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(v) OF THE RIGHT TO INFORMATION ACT, 2005 (The rules, regulations, instructions, manuals and records, held by it or under control or used by employees for discharging function) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Name of the Act;
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Name of the Rules
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Name of the Manuals
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Instructions (Write circular No/date)
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Any other Records/ Document
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1
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-
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The Punjab Civil Services Rules
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• Guide to service personnel ex-servicemen widows & dependents.
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-
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-
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2
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-
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General Financial Rules
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• Manual for ex-servicemen.
• ECHS information brochure.
• Guide to service personnel, ESM, widows & dependents etc benefits and concessions provided by Central Govt and State Govt
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-
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-
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ANNEXURE – 6
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(vi) OF THE RIGHT TO INFORMATION ACT, 2005 (Statement of the categories of documents that are held or under control) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Category of documents
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1
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Records of ex-servicemen/widows of U.T, Chandigarh
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ANNEXURE – 7
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(vii) OF THE RIGHT TO INFORMATION ACT, 2005 (The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of policy or implementation thereof) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Details/Type of arrangements made
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1
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DGR/KSB is main agency who is issuing the guidelines and policy letters and instructions to all Zila Sainik Boards for the welfare of ex-servicemen and their dependents. The query, if any, is also being projected to above agency for clarification.
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2
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Ex-servicemen are nominated as members of Zila Sainik Board, wherein they can present any suggestions that may require any change/formulation of policy
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ANNEXURE – 8
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(viii) OF THE RIGHT TO INFORMATION ACT, 2005 (Statement of the boards, councils, committees and other bodies) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Name of the Board(s)
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Name of Council(s)
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Name of Committee(s)
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Name of Other bodies(s) constituted by the deptt
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Whether meetings of these bodies are open to the public (Yes/No)
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Whether the minutes of such meetings are accessible for public (Yes/No)
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1
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Z.S.W.O U.T Chd
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-
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Zila Sainik Board
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Managing committee of Special Fund for Reconstruction & Rehabilitation of ESM/widows & dependents.
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No
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No
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2
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-do-
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-
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Grievances Committee
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Grievances Committee for Redressal of Grievances of the Serving Soldiers/Ex-servicemen and their Dependents
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No
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No
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ANNEXURE – 9
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(ix) OF THE RIGHT TO INFORMATION ACT, 2005 (Directory of the officers and employees) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Name of the officer/employee
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Designation
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Telephone Number (O)
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1
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Lt Col RK Singh (Retd)
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Z.S.W.O
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0172 – 2701947
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2
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Sh Mohan Singh Rana
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Sr Asst
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-do-
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3
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Sh VK Dhiman
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Field Investigator
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-do-
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4
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Sh MB Sane
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Welfare Organizer
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-do-
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5
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Sh RP Singh
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Jr Asst
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-do-
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6
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Sh Harbans Singh
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Clerk
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-do-
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7
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Post Vacant wef 02.03.2010
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Clerk
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-do-
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8
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Sh DK Chandel
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Driver
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-do-
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9
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Sh Kaka Singh
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Peon
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-do-
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10
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Sh Satbir Singh
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Safaiwala
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-do-
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ANNEXURE – 10
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(x) OF THE RIGHT TO INFORMATION ACT, 2005 (Monthly remuneration received by the officers and employees) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Name of the officer/employee
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Monthly emoluments (Rupees)
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1
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Lt Col RK Singh (Retd), Z.S.W.O
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Rs. 22,810/
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2
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Sh. Mohan Singh Rana, Sr Asst
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Rs 20,402/-
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3
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Sh VK Dhiman, Field Investigator
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Rs 23,312/-
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4
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Sh. MB Sane, Welfare Organiser
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Rs 23,998/-
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5
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Sh, RP Singh, Jr Asst
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Rs 15,755/-
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6
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Sh, Harbans Singh Clerk
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Rs. 12,906/-
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7
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Sh DK Chandel, Driver
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Rs.15,112/-
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8
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Sh Kaka Singh, Peon
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Rs.15,548/-
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9
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Sh Satbir Singh, Safaiwala
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Rs.13,028/-
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Note : Monthly emoluments as per the last month’s salary bill.
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ANNEXURE – 11
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(ii) OF THE RIGHT TO INFORMATION ACT, 2005 (Budget allocated to each of its agency, indicating the particulars of all Plans, proposed expenditures and reports on disbursements made) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Head/Item of the budget
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Proposed expenditure during the year (2010-11)
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Disbursement made (2010-11)
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1
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Salary
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19.14
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The payments have been made through cheques/cash.
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2
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Medical
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0.50
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3
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Office Expenses
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5.90
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4
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Rent, Rate & Taxes
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0.46
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5
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Plan Schemes
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11.00
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Total
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37.00
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ANNEXURE – 12
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(xii) OF THE RIGHT TO INFORMATION ACT, 2005 (The manner of execution of subsidy programs, including the amounts allocated and the details of beneficiaries of such programs) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Scheme under subsidy given
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Manner of execution of subsidy program
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Amount allocated (Rs)
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Details of beneficiaries
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==============================NA=================================
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ANNEXURE – 13
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(xiii) OF THE RIGHT TO INFORMATION ACT, 2005 (Particulars of recipients of concessions, permits or authorizations granted) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Concessions/Permit/ Authorization grant
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Name of the recipient
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Address of the recipient
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==============================NA=================================
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ANNEXURE – 14
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(xiv) OF THE RIGHT TO INFORMATION ACT, 2005 (Details in respect of the information, available, reduced in an electronic form) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Type of information
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1
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All data about ex-servicemen/widows is in Fox Pro program.
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ANNEXURE – 15
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(xv) OF THE RIGHT TO INFORMATION ACT, 2005 (The powers and duties of the officers and employees) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr. No
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Facilities available
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Remarks (No of days in a week/Timings etc)
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1
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• Computerized data
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On the same day.
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2
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• Manual/guidelines issued by DGR/KSB.
• All staff is conversant with the above details and capable to brief the visitors.
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-do-
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ANNEXURE – 16
PUBLICATION OF INFORMATION REGARDING ITEMS SPECIFIED IN RULE 4 (1)(b)(xvi) OF THE RIGHT TO INFORMATION ACT, 2005 (Names, designations and other particulars of the Public Information) Name of the Department/Board/Corporation/Institution/Office : Zila Sainik Welfare Office U.T, Chandigarh
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Sr.No
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Name of the State Publication Information Officer
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Designation
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Telephone No (Office/ Residence)
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Residential Address
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Assistant State Publication Information Officer
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Telephone Number (Office/ Residence)
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Residential Address
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1
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Lt Col (Retd) RK Singh
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Z.S.W.O
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2701947 9888880566
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Ishwar Singh Dev Samaj School Campus Sec. 21-D,Chd.
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